DATA PRIVACY NOTICE
Swardeston Cricket Club
For the purposes of the General Data Protection Regulation (“GDPR”) and the UK data protection laws including the Data Protection Act 2018, the controller is Swardeston Cricket Club (the “Club”) of The Common Brownes Lane Swardeston Norwich NR14 8DL
What personal data does Swardeston Cricket Club (SCC) collect?
The data we collect includes members’ names, addresses, email addresses and dates of birth, along with contact details for next of kin in case of emergency.
We collect this data directly from our members.
For some of our members we may have additional information such as any health issues that are relevant to playing cricket, Board and sub-committee memberships and, occasionally, DBS checks done with your knowledge and permission.
What is this personal data used for?
We use members’ data for the administration of your membership, the communication of information and the organisation of matches and other events.
Who is your data shared with?
We do not sell or share your personal data for other organisations to use other than as set out below. Personal data collected and processed by us may be shared with the following third parties, where necessary:
- Our employees and volunteers, for the purposes of administering your membership, booking and session, and giving you access to your membership benefits
- Our contractors and suppliers, including coaches and any provider of management services relevant to the Club
- Leagues and The ECB
- Coaches and junior co-ordinators for administrating training sessions
- Norfolk Cricket Board which supports the local Cricket Club whose programmes you have registered for.
Where does this data come from?
- Directly from you, when you fill in an application for membership or purchase a membership online.
- Parents/Legal guardians when registering a child to join the Club
- Through the Play Cricket Database provided by the ECB
How is your data stored?
Data, including our main membership database, is stored in digital form on computers.
Who is responsible for ensuring compliance with relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The Management Committee is responsible for ensuring that SCC discharges its obligations under the GDPR and is responsible for maintaining a log of data breaches and notifying the ICO and any members affected as necessary, in accordance with our legal obligations.
Who has access to your data?
Members of the SCC Management Committee have access to members’ data for them to carry out their legitimate tasks for SCC, such as responding to enquiries from those members. Members of the Management Committee and its sub-committees will be given access to this data for any legitimate purpose to do with their roles as officers of the organisations or members of their committees but will not be free to pass it on to any other organisation.
What is the legal basis for collecting this data?
SCC collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and for dealing with medical needs: that you have given your explicit consent to for yourself or a child. Personnel data is kept in compliance with our legal obligations.
How can you check what data we have about you?
If you want to see the basic membership data we hold about you, you can email firstname.lastname@example.org to see it.
Does SCC collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”.
Whilst we do not generally collect sensitive information unless it is volunteered, we do specifically collect health data which will help assess your readiness for physical activity. We use this information provided by you, to assist us with your needs. By volunteering this information, you are consenting to us using it in the manner set out in this Privacy Notice.
How can you ask for data to be removed, limited or corrected?
Please contact email@example.com to make any updates to your data, or if you want it removed. Clearly if it is removed, you will no longer receive any communications from SCC.
How long we keep your data for, and why?
We normally keep members’ data after they resign or their membership lapses. This is because we find members sometimes later wish to re-join (occasionally after several decades). However, we will delete any former member’s contact details entirely on request.
Other People’s Data
You must not send us personal information about someone else without first getting his or her consent for it to be used and disclosed in the ways set out in this statement. This is because we will assume, he or she has agreed, although we may still ask for confirmation from them. Where you do give us information about someone else, or someone else discloses a connection with you, that information may be considered with your other personal information.
Contacting the Club
When you contact the club via the website, email, post, phone or SMS, we collect, store and use certain information which you disclose to us. This may include name, address, telephone email or mobile number and other communication data. If you contact us, we may keep a record of that communication.
We use contact forms on this website. Should you choose to contact us by using our contact forms in any area of our website, data that you supply will be stored by this website in order to support our mailing list management.
Data collected with these forms are the basic building blocks required to provide you with our products and services. Not providing this information or asking us to stop using it, will prevent us from offering our products and services to you.
Your internet browser has the in-built facility for storing small files – “cookies” – that hold information which allows the website to recognise your account. Our website takes advantage of this facility to enhance your experience. You can prevent your computer from accepting cookies, but if you do, certain functionality on the website may be impaired.
Our website contains links to enable you to visit other sites of interest easily. Once you have used these links to leave our site you should note that we do not have any control of the other website. We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Data collected about your interaction with this website is not transferred to or otherwise shared with the website you are transferring to.
9. Contact Details
To exercise all relevant rights, queries or complaints please write to Stuart Bartram Chair Swardeston CC at the address at the foot of this Notice or by emailing him at firstname.lastname@example.org.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Swardeston Cricket Club