13 June 2018
Having incorporated as a CIO, with registered charity number 1173532, the formal operation of the Club is entrusted to the charity trustees, who are also the only official members of the Club. Details of the trustees can be found via the link below:
The Constitution of the Club has been registered with the Charity Commission and is available on the Club website.
Paragraph 26 of the Constitution permits the Trustees to make rules for the proper conduct and management of the Club. The Trustees may alter the rules at any time.
Rules of Swardeston Cricket Club CIO (the Club) made by resolution of the Trustees passed at a meeting held on the 13 June 2018.
The Rules are as follows:
- ECB ‘Safe Hands’ Policy and Inclusion and Diversity Policy
The Club has adopted and will, in all circumstances, conduct its business in accordance with the ECB ‘Safe Hands’ Policy for Safeguarding Children in Cricket and the ECB Club Inclusion and Diversity Policy. Furthermore, all members, volunteer helpers and parents of junior members will ensure their personal conduct is in accordance with the ‘Safe Hands’ policy, copies of which will be displayed on the Club noticeboard and website. Any member who has failed to behave in accordance with the ‘Safe Hands’ policy will be subject to disciplinary action in accordance with the Club’s disciplinary procedure. The Club has also issued a Safeguarding Policy Statement, which is displayed on the Club noticeboard and website.
- Disciplinary Procedure
The Club is committed to maintaining high standards of behaviour, both on and off the field. All members are expected to treat their team mates, training partners, coaches, opposition, spectators, umpires and other officials with respect and fairness at all times.
The Club is committed to the investigation of any claims, when brought to its attention, of discrimination, harassment, bullying, abuse or victimisationof an individual and reserves the right to impose such sanctions as it considers appropriate and proportionate, where such is found to be the case.
In the event that any employee, trustee, member, volunteer, participant or spectator feels that they have suffered discrimination, harassment, bullying, abuse or victimisation, they should report the matter in writing to the Welfare, Clubmark and Discipline Sub-Committee. Any such report should include: details of what occurred; when and where the occurrence took place; any witness details and copies of any witness statements.
The Welfare, Clubmark and Discipline Sub-Committee shall hold a hearing within 14 days of receiving the complaint having written to all affected parties (including witnesses) to request their attendance. Any individual requested to attend shall be entitled to be accompanied by a friend and any relevant witnesses.
The Welfare, Clubmark and Discipline Sub-Committee has the power to take appropriate disciplinary action and the outcome of the hearing shall be put in writing to the affected parties within 7 days of the hearing. Possible sanctions include:
- A warning as to future conduct
- A suspension from membership
- A removal from membership
- An exclusion from the facility, either temporarily or permanently
- A playing suspension
In the event that the individual wishes to appeal against the decision, they should appeal in writing to the Trustees, addressing their appeal to the Chairman. The Chairman shall appoint an Appeals Committee of 3 Trustees to consider the appeal and shall outline at the time the process for the appeal to the affected parties.
- Categories of Membership
There shall be the following categories of non-voting membership:
- Full adult playing membership
- Full-time education membership (for those over the age of 18)
- Woman playing membership (anyone who plays open-age cricket shall be treated as full adult playing members or full-time education members)
- Junior playing membership (for those under the age of 18 who play open-age cricket)
- Junior membership (for those under the age of 18 who play junior age-group matches but not open-age cricket)
- Social membership
The Membership and Honorary Role Sub-Committee (see below) shall be responsible for maintaining accurate records of club members.
Any changes to the membership categories shall be decided by the Membership and Honorary Role Sub-Committee.
The annual cost of each membership category shall be recommended by the Membership and Honorary Role Sub-Committee to the Trustees by the prior December at the latest. Subscriptions should be paid by the end of May each year.
The annual cost of match fees shall be recommended by the Membership and Honorary Role Sub-Committee to the Trustees by the prior December at the latest.
- Roles and Responsibilities of the Trustees
Mark Taylor will be the Chairman of the Trustees and will carry the casting vote.
Tony Bailey will be the Treasurer.
Lee Beadman will be the Secretary.
One of the Trustees shall always be the Club Welfare Officer, a position which is currently held by Lee Beadman.
Any proposed changes to these roles will be subject to a vote by the Trustees.
- Sub-Committees
The Trustees will be able to delegate authority to Sub-Committees.
The Trustees shall be able to appoint new Sub-Committees or close down existing Sub-Committees if they are no longer required.
The Trustees shall be able to appoint new members to the Sub-Committees.
Any Sub-Committee must contain at least one Trustee.
The current Sub-Committees and their members are:
Youth Cricket Sub-Committee
Responsible for:
- setting out and implementing a strategy for the successful development of junior and girls’ cricket
- entering junior competitions
- organising junior match fixtures
- appointing a Youth Cricket Coordinator on an annual basis
- appraising the performance of the Youth Cricket Coordinator on an ad hoc basis
- appointing a lead coach for each boy’s and girl’s year group.
Mark Taylor (Trustee)
Tony Bailey (Trustee)
Kevin Denmark
Katie Treutler
Youth Cricket Coordinator
Ian Tufts
Women’s Cricket Sub-Committee
Responsible for:
- setting out and implementing a strategy for the successful development of women’s cricket
- entering women’s competitions
- organising women’s match fixtures
Mark Taylor (Trustee)
Katie Treutler
Steven Gray
Membership and Honorary Role Sub-Committee
Responsible for:
- maintenance of the register of club members
- agreeing any changes to the membership categories
- setting the annual subscription rates for each membership category
- agreeing any changes to the honorary roles
Lee Beadman (Trustee)
Peter Thomas (Trustee)
Tony Bailey (Trustee)
Katie Treutler
Fixture & Selection Sub-Committee
Responsible for:
- entering senior competitions
- annual appointment of captains
- team selection
Peter Thomas (Trustee)
Mark Thomas (Trustee)
Joe Gatting
Ben Hogg
Matt Hogg
The choice of captains for each season should be recommended by the Fixture and Selection Sub-Committee to the Trustees by the end of December prior at the latest.
Facilities, Planning and Management Sub-Committee
Responsible for:
- procuring and maintaining suitable playing, practice, changing and social facilities
- identifying and proposing any major capital expenditure or maintenance outlays to the Trustees
- generating grant applications where applicable
- maintaining sustainable relationships with Swardeston Village Hall and CEYMS
- managing the groundsman and his team
Mark Taylor (Trustee)
Lee Beadman (Trustee)
Kevin Cooper (Trustee)
Peter Thomas (Trustee)
Tony Bailey (Trustee)
Sponsorship and Communication Sub-Committee
Responsible for:
- sponsorship
- all internal and external communications including social media and the website
Stuart Bartram (Trustee)
Lionel Levinson
Ben Hogg
Welfare, Clubmark and Discipline Sub-Committee
Responsible for:
- for all welfare issues and maintenance of the club’s Clubmark status
- for all disciplinary matters including any disciplinary hearings
Lee Beadman (Trustee)
Mark Thomas (Trustee)
Norman Bygrave
Social Events Sub-Committee
Responsible for:
- organising social events, with the purpose of strengthening intra-club relationships and raising funds for the Club
David Thomas (Trustee)
George Walker
Sarah Brennand
Peter Lambert
Note:
In all cases, Sub-Committee members should meet outside of Trustee (Committee) meetings and come prepared with reports and recommendations to the Trustee (Committee) meetings themselves.
- Honorary Roles
The honorary roles of President and Vice President shall continue.
The current incumbents shall continue in their roles.
Any changes shall be recommended to the Trustees by the Membership and Honorary Roles Sub-Committee on an ad hoc basis.
- Future Conduct of Meetings
Committee meetings, as they were called, shall continue to take place but will now be known as Trustee meetings and all Sub-Committee members shall be entitled to attend in that capacity. The only major difference shall be that those Sub-Committee members who are not Trustees will not have a formal vote on decisions, although their opinions will be taken into account by the Trustees.
- Financial Reporting
The Club shall prepare financial statements for the period to the end of October each year, subject to review by external auditors. These shall be presented to, and approved by, the Trustees before uploading onto the Charity Commission website.
- Annual General Meeting
An annual general meeting will be held each year to which all non-voting members are invited. At each annual general meeting, three of the Trustees will seek re-election in order to provide a mechanism for non-voting members to hold the trustees to account.
The process for appointing Trustees is stated in the CIO’s constitution.
The process for appointing Sub-Committees and Sub-Committee members is stated in these rules.
The process for approving the annual financial statements is stated in these rules.
